Video conferencing are not new. It have been around for some time. Even though meeting through videos can never be as good as meeting up in real life, it is a necessity. Not only it save companies thousands of money to do video meetings instead of flying out their employees, it also better for the environment.
For many industries today, video meetings are essential because of the COVID-19 pandemic. With video meetings, teams can still meet up and do their tasks together to keep the business afloat.
However, some of my friends have commented that video meetings tend to exhaust them greatly since the pandemic began. Why do they feel this way?
Please allow me to explain simply…
Here are the major reasons why video meetings can get exhausting:
1. It requires more focus
Video meetings require people to focus more compared to face-to-face meetings.
In video chats, we have to be able to determine cues better and it can be made more difficult if the other side has poor internet connection. As a result, one feels disconnected towards the people we are speaking with.
Furthermore, when we are in these meetings, our bodies are not truly into the meeting because we are stressed out about our appearance on the screen and how people see us.
We are also working double time to prevent our anxiety from appearing on the screen, disabling us from taking in the discussion.
2. It makes us feel uncomfortable
Silence in video calls can also make us feel uncomfortable, especially if there is a delay in the reception or one runs out of things to say. While silence in conversations is normal, the delays on video calls can make people feel as if the people they are speaking to are not really listening or they are not very friendly.
Video meetings can also become uncomfortable because we are very aware that everyone can see you. This puts you under pressure and forces you to contribute even if you do not feel confident enough to do so.
3. Our current situation is causing us to feel stressed
While we are in these video calls, we are already feeling the strain of our situation outside these meetings.
Currently, most of us are feeling stressed because of the pandemic, forcing us to work from home rather than in our normal working environment. Others are strained because they are not happy working from home.
Video meetings remind us all that we are not working in a normal environment and that something has disrupted our normal routine. No matter who you are, the disruption caused by the situation is causing us to feel stressed.
Since we are all locked at home, we are unable to be with the people that we love and have to make do with online calls. Our inability to be with them makes us more vulnerable to negative feelings such as stress.
Keep that Energy Up!
It is normal to feel exhausted after each video meeting as our mind is working constantly during this period. However, it is important that you are able to balance out by reducing the amount of calls you have to take, turning off the camera for a bit to get back your focus and other similar techniques.
Although these calls enable work to continue, there will be times that you feel detached during these calls to the point you don’t react accordingly to cues. As a result, you may be in the meeting but you are not completely there.
So, instead of dunking coffee after coffee, here are some quick tips to save you from falling asleep.
1. Know your role in the meeting
Before you join the meeting, take some time to process what the meeting is all about and what your role is during the meeting.
Are you presenting a report to your teammates or team leader? What kind of contribution do you want to make during the meeting? Have your files ready for your discussion and be alert when you are cold.
If you will not be sharing any critical information, ask yourself what you want to learn from the discussions.
Asking yourself this question will help you focus on the discussion and give the right respect to the speakers by staying silent as they explain the information.
2. Recognise the last speaker
Like in any meeting, there will be people who will suddenly jump into the discussion without letting the speaker finish their statement or even recognise that the speaker said anything.
The speaker would then respond to try and explain what they are trying to say to make it more understandable. Sadly, this slows down the meeting and can frustrate everyone.
To refocus the meeting, repeat what the last speaker said based on your understanding and even ask the speaker if you got everything correctly.
This will help the other participants to listen to the discussion carefully and help them be reassured that their first understanding of the meeting was correct.
3. Analyse the points discussed
Put yourself in the position of the meeting coordinator. It can be hard for them to keep up with the conversation, especially if everyone wants to talk.
While you are in the meeting, listen to everyone’s statements and see where you can help the conversation back on track.
By pointing out these points, the others in the meeting will be able to see the general topic and return back to a meaningful discussion.
4. Writing your thoughts down
It is unavoidable that we do wander off at times without us meaning to be disrespectful. You can help your wandering thoughts in place by writing your thoughts down.
Have a piece of paper with you and writing down what you are thinking. Once you write your thoughts down, you can refocus back to the meeting.
5. Ask questions
Don’t be shy! It is important to ask questions if you find yourself distracted during the meeting. Asking questions can help you get back on the meeting.
If one aspect of the discussions is unclear, don’t be afraid to ask for a clarification. When you ask for a clarification, others who may have questions can get the clarifications they need to also focus back on the meeting.
Read More: Meeting Hacks that will make you look Great!
6. Keep Your Tummy Half Empty
Always feel sleepy after a full meal? Don’t torture yourself if you know that you have a video meeting right after lunch.
Keeping your diet healthy will increase your focus power as well. Food like flaxseed, dark chocolates or even energy bars will be awesome for a light lunch. You can binge on a heavy meal during dinner later.
7. Energy Booster
Instead of grabbing that cup of coffee, do a power run for 20mins. Or try skipping rope. Perhaps some pushups or sit-ups?
As long as you get your heart pumping and your adrenaline running, you can stay awake for that 2 hour-long video conference.
By having these steps available for you, you can reduce the exhaustion you get from video meetings and make yourself more productive when you need to do them.
Video meetings will definitely be a norm for many of us even after the pandemic ends. Instead of staying idle during these meetings, inspire yourself to focus and take in the information so you can find ways to apply it to your work. It will definitely open opportunities for you in the long run if your co-workers see that you are taking each meeting seriously in your own way.
Check out these articles how to be productive when you are working from home:
How to Work at Home with Young Kids without Going Crazy
Best Technology Gadgets to Boost Our Productivity and Comfort when We Work from Home
How to Meet Deadlines in Your Workplace
Best things in life are meant to be shared, start spreading MiddleMe around, after all, sharing is caring.