Managing our emails is one of the most unglamorous parts of most jobs nowadays. Whether it is sifting through the work emails for the day, double checking the spam folder, or replying to each email, it is time-consuming. It can take all day for the unlucky ones to sort out their emails because they are getting hundreds of emails consistently.
If this is your situation, you are not alone. Fortunately, there are various ways how you can manage your email inbox better and here are some ways we recommend you add to your routine:
1. Only Sort Out Your Email Once A Day
For most of us, we think it is best to start off with our emails first thing in the morning so we have more time to do other tasks. However, this is not advisable because it gives you a false sense of accomplishment and causes regret due to the amount of work you have to do after. While it is true that sorting out your emails is essential for your work, it can be scheduled after all your immediate work.
With this in mind, scheduling your email management at a specific time and focusing on your immediate work is best. Once you sort out your email, make sure you do not exceed the allotted time. You should also focus on the most important ones and do the rest later.
2. Create Templates For Immediate Replies
Take some time to check your sent folder and see what kind of emails you reply to. Once you are familiar with the type of emails you respond to, create template replies you can edit and use when you get the right emails.
3. Remind Yourself That You Don’t Need To Reply To Every Email You Get
Some people often think that they should reply to all the emails they get because it may affect how people see them. However, you don’t need to do that because some of these emails only require you to read them and are not asking for a follow-up. If you find something that confuses you, don’t hesitate to email. But, other than that, don’t worry about not replying if it is not needed.
4. Use Inbox Filters
It is also recommended that you use the filters installed in your emails to manage your emails better. Filters can help sort out your emails based on what kind of content they have and notify you if they are important messages you need to check immediately.
5. Schedule And Track Emails That Require Follow-Up
For some emails, you may be asked to follow up with the sender regarding the topic you are talking about. If this is the case, it is best to use your calendar to keep track of these emails so you can allot the right amount of time to reply to them and get them sent immediately.
6. Use Your Downtime For Quick Inbox Checks
Remember the emails you didn’t check before? If you have free time, you can slowly clean up your inbox and respond to them if needed.
Whether you are working in the office or remotely, your productivity can take a hit if you cannot manage your emails properly. But, if you change how you tackle your emails and create an effective strategy with the help of the above tips! Subscribe to MiddleMe today for more productivity tips to help you save time.
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