Nowadays, it is very rare to see people working on only one project. Most of the time, people are tasked to do multiple projects in one go because of the demand for certain skill sets that only you can do.

Besides in the corporate world, working on multiple projects are something I am familiar with as a freelancer. You can’t be doing only one project for one client. Unless that client pays you a lot to justify full concentration on his assignments. I usually juggle not more than 3 at a time because I want to distribute my attention fairly to each project I take on.

While multitasking can be good to speed up productivity and reduce costs, it is actually very bad for one’s mental health especially if it happens regularly. It can disrupt one’s attention and the quality of the work, as well as increase one’s stress levels.

So, what can you do if you are tasked with multiple projects? How can you stay focused? Here below are some tips to help you out.

Schedule your work accordingly

When you get all your assignments or projects, look at them all and see which ones you can do first.

If you don’t do this, you may end up spending the rest of the day alternating between tasks or spending all your time in one task that isn’t due till a certain time.

Check all the priorities of the work you have and do the ones which are urgent and can be done fast.

Prevent distractions

If you want to focus, you need to make sure you can work free from any distractions. Set your phones on silent and disable any notifications from your desktop.

You should also keep your workspace quiet to help you focus even better. Let your team know when you will be working so that they will not disturb you as you work.

As a freelancer, I choose to do my work only when my child is napping in the afternoons or asleep at night. This way, I do not have unnecessary distractions.

Review your progress regularly

Sometimes, we can get too caught up with our work to the point we forgot we have other tasks to do.

Make it a point to check your progress regularly with the help of a time tracker or a simple note. You will be able to note where you are in your project and be able to time yourself for similar tasks in the future.

Flexibility is the key

Flexibility also helps you out when it comes to staying focused. Some tasks won’t allow you to ask for extensions so you will need to be flexible when it comes to working on the tasks that require faster turnarounds.

Know which tasks these are and plan your schedule accordingly. If you are able to stay flexible, you will be able to manage the rest of your projects with ease and not have to stress out on them or panic when it comes to submission day.

Be realistic

Don’t be afraid to say you can’t do a project when you think you are doing enough. Being able to admit this to your boss shows that you know your limits and your commitment in providing only quality work for your company.

If you are unable to manage your projects or there are obstacles that prevent you to complete your tasks on time, let your superior know immediately and explain why there will be a delay. You should also keep them up-to-date with your work so that they know what to expect.

Conclusion

Staying focused when you have loads of projects to work on can be stressful. But, it isn’t impossible to accomplish them efficiently. With these tips, you can refocus your center and accomplish your projects easily.

To make your worklife seamless, you need to master the key to productivity and here are some ways you can do it:
7 Productivity Apps for Working from Home
Guest Post: 7 Time Wasters That Reduce Your Productivity
8 Steps to Digital Productivity 
6 Apps that increase Your Productivity

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22 replies on “How to Stay Focused If You Are Assigned to Multiple Projects at Once

  1. Last year I had a 6-month contract position at an accounting firm. My title was Coordinator of Administrative Services. A very polite way of saying ‘The one who does all the stuff that can’t or won’t be done by anyone else’.
    My primary goal was to oversee the closing of the file room. But that turned out to be the least time consuming task alongside
    Purchasing kitchen and office supplies;
    Clearing and reloading the dishwashers as needed – about hourly, usually, the office had a staff of eighty;
    Ensuring adequate stocks of mineral water for the board room fridge;
    Setting up the board room for the partner’s lunch every Monday – and cleaning up afterwards (disclosure – the leftovers often provided some luxurious variety to my diet);
    Reception relief. This alone took up a third of my day.
    I’ve forgotten a few tasks, I’m sure, but you get the idea. Kind of like a Formula 1 driver, I had to anticipate the course and steer through the bends before I was even thinking ‘Here comes a bend’.
    A friend suggested I keep a work diary on my desktop. So I set up an Excel spreadsheet, breaking the week down into days and the days into hours. I know, the Outlook calendar does that too but I found the spreadsheet more accessible and easier to update. It was a great help, an easy-to-update guide to my day and days ahead.
    I forwarded the spreadsheet to my manager when the contract ended and she said ‘That was quite amazing. I don’t think I really understood how demanding your role was until I read it’.

    Liked by 1 person

    1. Awesome advice, Gregory! I do use Excel to plan my day too. It truly helps to see where I put my time and how time flies.

      Thank you for sharing your experiences with us. This has been fruitful!

      Liked by 1 person

  2. Thank you for sharing!!.. “The test of a first-rate intelligence is the ability to hold two opposing ideas in mind at the same time and still retain the ability to function.” ( F. Scott Fitzgerald)… 🙂

    Hope all is well and in spite of life’s challenges, you and yours are having a wonderful holiday filled with peace, love and happiness!!… 🙂

    Until we meet again..
    May love and laughter light your days,
    and warm your heart and home.
    May good and faithful friends be yours,
    wherever you may roam.
    May peace and plenty bless your world
    with joy that long endures.
    May all life’s passing seasons
    bring the best to you and yours!
    (Irish Saying)

    Liked by 1 person

  3. Dear Kally, I am continually amazed at your insights and ability to organize your thoughts and communicate so clearly. My ‘final products’ tend to be all right, but my old brain takes forever to sort through all it needs to do, even to put out a decent blog! 😉 You are brilliant!!

    Liked by 1 person

  4. Humans
    Are
    Not
    Evolved
    To Efficiently
    Flow Reaching
    Human Potentials
    In More
    Than
    One
    Task

    iN

    FoCuS

    Common

    Sense What

    Happens

    When

    You Take

    Your Eye

    Off The

    Prey

    And

    Pay No

    Attention

    To The

    Predator

    You Starve

    And Die Whereas

    In Our Modern

    World Facing

    Constant
    Distractions

    That Most
    Have to
    Deal With
    To Survive Slave
    To The Work And
    School World

    Same

    The Starvation

    And Death is

    Much

    Slower

    Yet

    Ever

    Wilting

    THorn

    STill

    Waiting

    To FLoWeR
    Rise With
    All

    Colors

    Rose
    Truly

    Comes To

    BREaTHE Free

    Happy Holidays
    To You And

    All
    You
    Love Kally🍃😊

    Liked by 1 person

  5. I find it much easier to focus on one project at a time until it is completed but this is often not possible.
    You have some really good advise.
    Have a lovely Christmas and take care.

    Liked by 1 person

  6. Great tips! Multitasking is often tricky for me, but one thing that helps me at least keep working is to switch projects if I get to a point where I’m struggling in circles on one. The change will wake up my brain and when I come back to the original project, my brain feels fresh again.

    Liked by 1 person

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